Tasks and priorities
Say what, how long and by when. Pensova picks the time.
A task is four things: a title, a duration, a deadline and a priority. That is everything the scheduler needs. Picking the slot is its job, unless you would rather drag a task onto a day yourself.
- Q3 board deckurgent
7h · due Fri 11 Sep
Tue 9:30, Wed 9:00, Thu 10:30
- Website copyhigh
6h 30m · due Fri 11 Sep · splits
Wed 3:00, Thu 1:30, Fri 9:30
- Delaware filing follow-uphigh
1h 30m · due Tue 8 Sep
Tue 2:00
- Inbox to zeromedium
1h · repeats weekly
Fri 2:00
- Read the vendor contractlow
45m · no deadline
Unscheduled · No free slot before Friday
- Priority
- Low, medium, high or urgent. Raising a task to urgent can take a slot from lower-priority work, which moves.
- Deadline
- A date and time, or a bare day, which means the end of that working day. Work is placed before it, never after.
- Duration
- In minutes or hours. Set it honestly: the scheduler books exactly this much, no more.
- Status
- To-Do, in progress, done, canceled. Finishing a task frees its remaining blocks for other work.
Plain-words capture
Type it the way you would say it.
“Deck for the board by Thursday, about two hours.” The sentence becomes a draft with the title, duration, deadline and priority filled in. You review it in the normal form and correct what the model guessed before it lands.
The model never writes to your task list or your calendar. It reads a note and proposes; you decide. A misread date costs a correction, not a wrong calendar entry.
- Title
- Deck for the board
- Duration
- 2h
- Deadline
- Thu 10 Sep, 5:00 pm
- Priority
- highfrom “for the board”
- Splittable
- No
Beyond one sitting
Long work splits. Repeating work repeats.
- Split across days
- Check “Can be split” and a task longer than any single gap becomes several blocks across the week, none shorter than thirty minutes. A fifty-minute task can take a half-hour gap today and finish tomorrow. How splitting works
- Repeats
- Daily, weekly, every two weeks, monthly or yearly, with an optional end date. Each occurrence is placed against the week it falls in.
- Won't make it
- A task that cannot be placed before its deadline stays on the list, marked unscheduled, with the reason. Shorten it, push the deadline, or let it split.
- Stays on the list
- Untick “Put it on my calendar” and a task keeps its place on the list without taking a slot. Tick it later, press Schedule, or drag it onto a day in the calendar beside the list.
Weekends and evenings
Working hours keep work out of your evenings, not the dentist out of Saturday.
- Anytime
- Switch a task to Anytime and it can be placed from 8 am to 9 pm on any day of the week. Errands, the oil change, the call to the school.
- A weekend deadline says it for you
- A deadline on a day that is not one of your working days makes the task anytime without being asked. "Haircut Saturday, thirty minutes" lands on Saturday.
- Four ways in
- Type it, say it, photograph the schedule, or say “Hey Siri, capture this” from the car. Add from anywhere