Adding tasks

In plain words

The box at the top of the Tasks panel takes a sentence: “deck for the board by Thursday, about two hours, urgent”. Press Enter and a draft opens with the title, duration, deadline and priority filled in for you to correct before it lands. A bare day means the end of that working day, not midnight. Lite includes 50 of these a month; Pro has no limit. Typing the fields yourself is always free.

The fields

Duration

How long the work takes. A task typed without one gets an hour; a draft from meeting notes gets thirty minutes. Change it any time.

Deadline

Optional. The scheduler places work before it, and tells you if it cannot.

Priority

Low, medium, high or urgent. Higher priority is placed first, whatever the deadlines say.

Repeats

Daily, weekly, every two weeks, monthly or yearly, with an optional end date. Each occurrence is placed fresh inside the period it falls in.

Can be split

Lets long work spread across days in pieces of at least thirty minutes. See Splitting long work.

The moment you save

A new task is placed straight away: the whole week is replanned so an urgent task can take a slot from lower-priority work. The event appears on your Google Calendar with the task’s title. Editing a task’s duration, deadline, priority or split setting replans too.

Finishing and deleting

Marking a task done, or deleting it, removes its events from the calendar and frees the time for other work at the next replan. Closed tasks sit behind the Closed tab.