Adding tasks
Plain-words capture, the fields on a task, what the defaults are, and what happens the moment you save.
Updated 9 September 2026
In plain words
The box at the top of the Tasks panel takes a sentence: “deck for the board by Thursday, about two hours, urgent”. Press Enter and a draft opens with the title, duration, deadline and priority filled in for you to correct before it lands. A bare day means the end of that working day, not midnight. Lite includes 50 of these a month; Pro has no limit. Typing the fields yourself is always free.
The fields
- Duration
- How long the work takes. A task typed without one gets an hour; a draft from meeting notes gets thirty minutes. You can change it at any time.
- Deadline
- Optional. The scheduler places work before it, and tells you if it cannot.
- Priority
- Low, medium, high or urgent. Higher priority is placed first, whatever the deadlines say.
- Repeats
- Daily, weekly, every two weeks, monthly or yearly, with an optional end date. Each occurrence is placed fresh inside the period it falls in.
- Can be split
- Lets long work spread across days as several blocks, none shorter than thirty minutes. See Splitting long work.
The moment you save
A new task is placed straight away: the whole week is replanned so an urgent task can take a slot from lower-priority work. The event appears on your Google Calendar with the task’s title. Editing a task’s duration, deadline, priority or split setting replans too.
Finishing and deleting
Marking a task done, or deleting it, removes its events from the calendar and frees the time for other work at the next replan. Closed tasks sit behind the Closed tab.
By voice
The microphone beside the task box (and beside “Describe it in your own words” in Add task) lets you say the task instead of typing it. Press it, speak, and the words land in the box as you talk; when you stop, press Enter or the arrow as usual to see the draft. It uses your browser’s own speech recognition, so Pensova never records audio, and the button only appears in browsers that have it: Chrome and Edge on a computer, Safari on an iPhone or Mac. The first press asks the browser for permission to use the microphone.